The contracts manager is responsible for assisting with the management, implementation and delivery of the company's Renewables contract portfolio in UK and Ireland.
Job Responsibilities
Responsible for managing the whole life cycle of contracts for different projects. Understanding the contract structure for the project
Develop an understanding of commercial terms and conditions for implemented contracts and knowledge transfer of contract conditions to wider project team
Ensuring that the project team are following both company and project specific processes
Compilation and distribution of tender packs
Facilitation of the tender review and evaluation process including organising tender meetings, managing clarification registers, compilation of internal tender evaluations
Preparation, negotiation, management of approvals and execution processes (with input from the M Renewables Legal department), in respect of contracts, review of scope of works, contract amendments and variations, including the use of electronic construction and document management systems
Ensure back-to-back flow down of all relevant subcontractor obligations and main terms and conditions under the EPC contracts to subcontractors/suppliers in the corresponding subcontracts
Preparing a briefing on projects’ main characteristics and time schedule for the project team and M Renewables Legal department. Preparing and maintaining project matrix (contracts tracker) for each project, including collecting information from the project team
Resolving contract payment or other commercial disputes and confer with subcontractors and other business units concerning contract payments and compliance
Coordinating with the project and legal teams for contract sign off and execution, including compliance with internal processes and procedures for contract approvals and execution
Provision and analysis of information for the negotiation of contracts, variations and claims for contracted services
Preparation of regular reports on the status of contracts, compliance/ status with regard to local legislation, policies and other requirements
Maintain accurate and detailed contract records, including monitoring and documenting all contractual disputes
Ensure service providers commercial obligations (such as certificates of currency and security) are met
Prepare contractual notices and issue communications under the contracts. Manage variation and/or extension of time and process variations and EOTs
Developing, improving, and maintaining check lists, registers and communications templates as required
Developing and streamlining processes under supervision of the M Renewables Senior Contact Manager
Participation in regular project preconstruction and project progress meetings
Drafting, preparation, and execution of internal and external correspondence on contractual matters as required.
Effectively manage key stakeholders, client and supplier relationships to ensure the timely delivery of services, ensuring an in-house customer-focused delivery of services
Managing folders in SharePoint. Filing relevant communications and documentation
Job Requirements
Experience in FIDIC Standard forms of Contracts (Silver Book in particular)
Experienced in contract administration, procurement and tendering within renewables, civil/mechanical/electrical, oil, gas or construction industries
Proactive administration of contracts for early identification of issues
High attention to detail and accurate document management skills
Exposure to contract negotiations/influencing skills
Exceptional time management skills and highly organised approach to workload management
Excellent written and verbal communication
Demonstrated high-level judgement as well as experience in analytical problem solving and decision making
Intermediate to advanced Microsoft office skills (including Office 365 suite and SharePoint)
Previous exposure to construction management systems is a plus
Fluent in English (business proficiency)
Knowledge of local Laws and regulations
Degree in Business Administration, Finance, Law, Engineering, Construction Management, Commerce or related disciplines
A minimum of 5 years contract administration/contract management experience within renewables, civil/mechanical/electrical, oil, gas, or construction industries
